DOCUMENTATION FRAMEWORK
Make the available evidence easy to understand.
The website states what can be provided only after the quotation and inspection plan have been confirmed, avoiding unsupported blanket claims.
Material records
MTC, batch identification and other material records where applicable to the confirmed product and order.
Dimensional reports
Critical dimensions checked against the approved drawing or confirmed product requirements.
Inspection plan
NDT, pressure, slot or other checks included only when agreed in the inspection and test plan.
Identification
Batch, item and project identification aligned with the confirmed traceability requirements.
Packing control
Protection, labels and project-specific packing instructions confirmed before dispatch.
Release review
The technical and document package is checked against the agreed order requirements before release.
TECHNICAL + LANGUAGE REVIEW
External technical content follows an approval route.
English web pages, data sheets, quotations and campaign materials use the same controlled technical statements. Product-specific claims move through a two-part review before publication.
- 01
Content draft
Marketing prepares the English structure, customer language and supporting references.
- 02
Technical confirmation
The sales and technical lead confirms compatibility, material, pressure, testing, slot, strength, flow and other technical boundaries.
- 03
Controlled release
The approved wording is stored and reused across website, B2B listings, data sheets and sales communication.
ORDER-SPECIFIC CONFIRMATION
What the quotation should define.
| Product reference | Approved drawing, confirmed dimensions, product scope and revision status. |
|---|---|
| Material requirements | Material grade, applicable records and any project-specific requirements confirmed by the technical team. |
| Inspection scope | Checks, acceptance criteria, witness requirements and record format agreed before production. |
| Traceability | Required batch, heat, item or project identification and how it appears on documents and packaging. |
| Delivery controls | Protection, packing, labeling, documentation set and release requirements. |
Need a defined inspection or documentation package?
Include the requirements with the RFQ so availability, scope and cost can be confirmed before the order.